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Privacy Policy and Terms & Conditions	Privacy Policy and Terms & Conditions Privacy Policy 1. Introduction 1.1 Ortho-Pro-Teknica Limited takes the privacy of your information very seriously. This policy explains how and for what purposes we use the information collected about you at the Website. Please read this privacy policy carefully. By using the Website and any services we offer via the Website, you are agreeing to be bound by this policy in respect of the information collected about you via this Website. 1.2 If you have any queries about the policy, please get in touch with us using the contact details set out below and we will do our best to answer your questions. 2. Personal information collected 2.1 We will collect the following personal information from you: (a) first name, last name and a user name; (b) e-mail address, postal address and phone number, fax number and mobile phone number; (c) your qualifications; (d) title, practice name and GDC (General Dental Council) number. 2.2 Although it is not compulsory to give us this information, if you do not then we may not be able to provide you with the full range of services the Website has to offer. 3. Use of this information 3.1 We will use this information in order to: (a) when you are a dental practitioner, register you with our Website to allow you access to the practitioner’s only section and administer your account with us; (b) process orders submitted by you; (c) send you information about our products and services; (d) verify your identity; (e) carry out marketing analysis and make general improvements to our Website; and (f) obtain your views or comments on the services we provide. 4. Sharing this information 4.1 The information that you provide us with will only be used by Ortho-Pro-Teknica Limited and its group of companies who currently include the Ortho-Pro-Teknica Diagnostic Faculty, Clearstep Enhance, the Sussex Clearstep Centre, the Kent Clearstep Centre and the London Clearstep Centre. 4.2 We may transfer your personal information to a third party as part of a sale of some or all of our business and assets to any third party or as part of any business restructuring or reorganisation. If this occurs we will take steps to ensure that your privacy rights are protected in accordance with applicable law. 4.3 Other than as set out above, we will not disclose any of your personal information without your permission unless we are required by law to do so (for example, if required to do so by a court order or for the purposes of prevention of fraud or other crime). 5. Information automatically collected from your computer 5.1 Log files/IP addresses: When you visit the Website our web server automatically records your IP address. We use IP addresses to help us administer the Website and to collect demographic information for aggregation purposes. 5.2 We may also gather other non-personal information (from which we cannot identify you) such as the type of your internet browser which we use to provide you with a more effective service. 6. Cookies 6.1 When you visit the Website we may store some information (commonly known as a ?cookie?) on your computer. Cookies are pieces of information that a Website transfers to your hard drive to store and sometimes track information about you. Cookies are specific to the server that created them and cannot be accessed by other servers, which means that they cannot be used to track your movements around the web. Passwords and credit card numbers are not stored in cookies. A cookie helps you get the best out of the Website and helps us to provide you with a more customised service. We use cookies for the following purposes: (a) we use cookies so that you will not have to re-enter your details each time you visit the Website. (b) we use cookies to track how our Website is used and to improve and update our content. 6.2 You can block or erase cookies from your computer if you want to (your browser?s help screen or manual should tell you how to do this), but certain parts of the Website are reliant on the use of cookies to operate correctly and may not work correctly if you set your browser not to accept cookies. 7. Information about other products and services 7.1 From time to time we may send you information about similar goods and services to those offered on this Website which we think may be of interest to you. 7.2 You can tell us to stop this at any time by sending an e-mail to the e-mail address set out below. 7.3 Also, as mentioned above, we may pass your information onto one of our business partners or to other selected third parties to enable them to send you information which may be of interest to you but only if you have given us permission to do so. You can tell us to stop this at any time by sending an e-mail to the e-mail address set out below. 8. Changes to your details We aim to keep our information about you as accurate as possible. If you would like to review or change the details you have supplied us with, please contact us at the e-mail address set out below or action this yourself by using the ?My Details? feature. 9. Use of blogs, forums or chat rooms The Website may from time to time include blogs, chat rooms, forums, message boards, and/ or news groups on which you can post information. Any information that you post in these areas becomes public information and you should always be careful when deciding to disclose your personal details as part of that information. 10. Security We have implemented technology and policies to safeguard your privacy from unauthorised access and improper use we use secure server software (SSL) to encrypt any financial information you need to input before it is sent to us. 11. Linking to third party websites 11.1 We cannot be responsible for the privacy policies and practices of other websites even if you access them using links from our Website and recommend that you check the policy of each website you visit and contact its owner or operator if you have any concerns or questions. 11.2 In addition, if you linked to this Website from a third party website, we cannot be responsible for the privacy policies and practices of the owners or operators of that third party website and recommend that you check the policy of that third party website and contact its owner or operator if you have any concerns or questions. 12. Contact us If at any time you would like to contact us with your views about our privacy practices, or with any enquiry relating to your personal information, you can do so by sending an e-mail to Abigail Starling at abigail.starling@clearstep.co.uk or write to us at The OPT Laboratory & Diagnostic Faculty, Charlwoods Road, East Grinstead, West Sussex, RH19 2HG. Issue Date: January 2008 -------------------------------------------------------- TERMS AND CONDITIONS - IMPORTANT LEGAL NOTICE ATTENTION: THESE WEBSITE TERMS AND CONDITIONS (?CONDITIONS?) APPLY TO THE ENTIRE CONTENTS OF THIS WEBSITE AND TO ANY CORRESPONDENCE BY E-MAIL BETWEEN US AND YOU. PLEASE READ THESE CONDITIONS CAREFULLY BEFORE USING THIS WEBSITE. USING THIS WEBSITE INDICATES THAT YOU ACCEPT THESE CONDITIONS REGARDLESS OF WHETHER OR NOT YOU CHOOSE TO REGISTER WITH US. IF YOU DO NOT ACCEPT THESE CONDITIONS, DO NOT USE THIS WEBSITE. THESE CONDITIONS ARE ISSUED BY ORTHO-PRO-TEKNICA LIMITED (?WE OR US?). 1. INTRODUCTION 1.1 This Website is operated by Ortho-Pro-Teknica Limited (a company incorporated in England and Wales with company number 04933152) whose registered office is situated at 1 Malcolm Drive, Surbiton, Surrey KT6 6QS. We are regulated by the General Dental Council. 1.2 You will be able to access some areas of this Website without registering your details with us. However, other areas of this Website are only open to you if you register. 1.3 By accessing any part of this Website, you shall be deemed to have accepted these Conditions in full. If you do not accept these Conditions in full, you must leave this Website immediately. 1.4 Although, the scope and length of these Conditions may appear extensive they are intended to ensure that you, we and our business partners all understand the terms on which all services on this Website are offered. This provides us all with uniformity, certainty and clarity. It also ensures that we are complying with the legislation which applies to us as an English incorporated company operating this Website from the UK. 1.5 We may revise these Conditions at any time by updating this posting. You should check this Website from time to time to review the then current Conditions, because they are legally binding on you. Certain provisions of these Conditions may be superseded by expressly designated legal notices or terms and conditions located on particular pages at this Website. 2. LICENCE 2.1 You are permitted to print and download extracts from this Website on the following basis: (a) no documents or related graphics on this Website are modified in any way; (b) no graphics on this Website are used separately from accompanying text; and (c) our copyright notice and this permission notice appear in all copies. 2.2 Unless otherwise stated, the copyright and other intellectual property rights in all material on this Website (including without limitation photographs and graphical images) are owned by us or our licensors. For the purposes of these Conditions, any use of extracts from this Website other than in accordance with paragraph 2.1 above for any purpose is prohibited. If you breach any of the terms of this paragraph 2, your permission to use this Website automatically terminates and you must immediately destroy any downloaded or printed extracts from this Website. 2.3 Subject to paragraph 2.1, no part of this Website may be reproduced or stored in any other website or included in any public or private electronic retrieval system or service without our prior written permission. 2.4 Any rights not expressly granted in these terms are reserved. 3. SERVICE ACCESS 3.1 While we endeavour to ensure that this Website is normally available 24 hours a day, we will not be liable if for any reason this Website is unavailable at any time or for any period. 3.2 Access to this Website may be suspended temporarily and without notice in the case of system failure, maintenance or repair or for reasons beyond our control. 4. VISITOR MATERIAL AND CONDUCT 4.1 Other than personally identifiable information, which is covered under our Privacy Policy, any material you transmit or post to this Website will be considered non-confidential and non-proprietary. We will have no obligations with respect to such material. We and our designees will be free to copy, disclose, distribute, incorporate and otherwise use such material and all data, images, sounds, text and other things embodied therein for any and all commercial or non-commercial purposes. 4.2 You are prohibited from posting or transmitting to or from this Website any material: (a) that is threatening, defamatory, obscene, indecent, seditious, offensive, pornographic, abusive, liable to incite racial hatred, discriminatory, menacing, scandalous, inflammatory, blasphemous, in breach of confidence, in breach of privacy or which may cause annoyance or inconvenience; (b) for which you have not obtained all necessary licences and/or approvals; (c) which constitutes or encourages conduct that would be considered a criminal offence, give rise to civil liability, or otherwise be contrary to the law of or infringe the rights of any third party, in the UK or any other country in the world; or (d) which is technically harmful (including, without limitation, computer viruses, logic bombs, Trojan horses, worms, harmful components, corrupted data or other malicious software or harmful data). 4.3 You may not misuse the Website (including, without limitation, by hacking). 4.4 We will fully co-operate with any law enforcement authorities or court order requesting or directing us to disclose the identity or locate anyone posting any material in breach of paragraphs 4.2 or 4.3. 5. LINKS TO AND FROM OTHER WEBSITES 5.1 Links to third party websites on this Website are provided solely for your convenience. If you use these links, you leave this Website. We have not reviewed all of these third party websites and do not control and are not responsible for these websites or their content. We therefore do not endorse or make any representations about them, or any material found there, or any results that may be obtained from using them. If you decide to access any of the third party websites linked to this Website, you do so entirely at your own risk. 5.2 If you would like to link to this Website, you may only do so on the basis that you link to, but do not replicate, the home page of this Website, and subject to the following conditions: (a) you do not remove, distort or otherwise alter the size or appearance of the ?ClearStep? logo; (b) you do not create a frame or any other browser or border environment around this Website; (c) you do not in any way imply that we are endorsing any products or services other than our own; (d) you do not misrepresent your relationship with us nor present any other false information about us; (e) you do not otherwise use any trade marks displayed on this Website without our express written permission; (f) you do not link from a website that is not owned by you; and (g) your website does not contain content that is distasteful, offensive or controversial, infringes any intellectual property rights or other rights of any other person or otherwise does not comply with all applicable laws and regulations. 5.3 We expressly reserves the right to revoke the right granted in paragraph 5.2 for breach of these terms and to take any action it deems appropriate. 6. REGISTRATION Each registration is for a single user only. We do not permit you to share your user name and password with any other person nor with multiple users on a network. Responsibility for the security of any passwords issued rests with you. 7. DISCLAIMER 7.1 While we endeavour to ensure that the information on this Website is correct, we do not warrant the accuracy and completeness of the material on this Website. We may make changes to the material on this Website, or to the products and prices described in it, at any time without notice. The material on this Website may be out of date, and we make no commitment to update such material. 7.2 The material at this Website is provided ?as is? without any conditions, warranties or other terms of any kind. Accordingly, to the maximum extent permitted by law, we provide you with this Website on the basis that we exclude all representations, warranties, conditions and other terms (including, without limitation, the conditions implied by law of satisfactory quality, fitness for purpose and the use of reasonable care and skill) which but for these Conditions might have effect in relation to this Website. 8. LIABILITY 8.1 We, any other party (whether or not involved in creating, producing, maintaining or delivering this Website), and any of our group companies and the officers, directors, employees, shareholders or agents of any of them, exclude all liability and responsibility for any amount or kind of loss or damage that may result to you or a third party (including without limitation, any direct, indirect, punitive or consequential loss or damages, or any loss of income, profits, goodwill, data, contracts, use of money, or loss or damages arising from or connected in any way to business interruption, and whether in tort (including without limitation negligence), contract or otherwise) in connection with this Website in any way or in connection with the use, inability to use or the results of use of this Website, any websites linked to this Website or the material on such websites, including but not limited to loss or damage due to viruses that may infect your computer equipment, software, data or other property on account of your access to, use of, or browsing this Website or your downloading of any material from this Website or any websites linked to this Website. 8.2 Nothing in this legal notice shall exclude or limit our liability for (a) death or personal injury caused by negligence; (b) fraud; (c) misrepresentation as to a fundamental matter; or (d) any liability which cannot be excluded or limited under applicable law. 8.3 If your use of material on this Website results in the need for servicing, repair or correction of equipment, software or data, you assume all costs thereof. 9. GOVERNING LAW AND JURISDICTION These Conditions and your use of the Website shall be governed by and construed in accordance with English law. Disputes arising in connection with this legal notice shall be subject to the exclusive jurisdiction of the English courts. Issue Date: 20th September 2007
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